Executive PA

Role Overview
To provide secretarial and administrative support to the Chairman of Lagan Specialist Contracting Group to allow the effective and efficient operation of the role.

What you'll do
Some of your main duties will include;

• To carry out general secretarial and administrative support duties for the Chairman including the production of draft correspondence, draft documents, reports and presentations, ensuring that these meet the objectives of the communication.
• Open and prioritise all non-confidential mail, including e-mails, providing a synopsis of all mail, initiating own correspondence where appropriate, seeking advice as necessary.
• Ensure that an organised filing system is developed and maintained to allow the control of all documentation.
• Maintain an up-to-date diary for the Chairman, including scheduling meetings and collating and distributing working documents as required. This will also include travel arrangements where necessary, ensuring that contacts and working relationships are developed with relevant agents.
• Coordinate and organise internal and external events
• Where appropriate to attend meetings to record minutes and if required, to provide refreshments at such meetings.
• Screening and redirecting, where appropriate, all incoming calls, ensuring that all messages are relayed to the Chairman and appropriate Directors.
• Assistance in the preparation of presentations and reports.
• Prepare expenses claims and record all credit card transactions
• General administration including, document control, photocopying, typing, faxing, and filing.
• Compliance with Health and Safety Regulations.
• To undertake any other reasonable duties as required.

Key Competencies
The candidate should possess the following key competencies:

• Adaptability – maintain effectiveness with change
• Stress Tolerance – perform under pressure or deadlines
• Communication skills – both written and oral.

Key Relationships

• Build an effective working relationship with the Board of Lagan Specialist Contracting Group
• Maintain effective communications between the management team and the Directors.
• Communication with external bodies including clients, travel companies etc.

Key Challenges

• Dealing with large volume communications and prioritising this for the Chairman
• To interpret and reorganise available and relevant information to allow the Chairman, to solve operational problems.
• Organisation of a busy diary, including ensuring meetings are scheduled, organised, and attendees are informed.

What you'll bring
As a Personal Assistant your main skills and experience will include:

Essential:

• At least two year’s experience in a PA role / Senior Administrator role
• Experience of setting up and maintaining manual and computerised files
• Experience in MS Office packages and a high standard of computer literacy

Desirable:

• Previous experience as PA to a CEO or Chairman
• Company secretarial experience

How we’ll reward you
We offer an attractive salary and provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.

The main benefits for this role include;

• Salary Sacrifice Pension scheme
• Paid membership fees of a relevant Institution & Professional Body
• Life Assurance – Four times your annual salary
• Employee Assistance Program – 24hr legal and health advice lin
• Health Cash Plan - Excellent discount on Optical, Dental and Health & Wellbeing services
• Cycle to Work Scheme - Spread the cost and save on bicycles and cycling equipment
• Use of our free onsite Gym at Head Office in Belfast
• Free Fitness Classes, Wellbeing Workshops & Group PT Sessions
• Free parking in our private Car Park
• Generous Annual Leave allowance, increasing one day each year for your first 5 years
• Additional day of leave each year to support your choice of volunteering activity

Your application
At Lagan Specialist Contracting Group, we want everyone to feel welcome. That’s why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support – we'll do whatever we can to help.

To apply for this post please click Apply Now to submit your CV. We wish you every success in your application.

LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITES EMPLOYER - We will not discriminate against anyone on the grounds of Sex, Pregnancy or maternity, Gender reassignment, Marital or Civil Partnership status, Religious or other similar philosophical belief, Political Opinion, Racial group, Sexual orientation, Disability or Age.